The Dubsado Alternative
Dubsado gives you a template and a blank page. waxTable writes and designs the finished proposal for this client, on your brand, in about five minutes.
Dubsado is a client management and workflow-automation platform for small studios, and a good one. waxTable is a different tool for the same job: instead of giving you a template to fill in, it writes and designs the finished document for each client — from a brief, or from the client's own email — and prices per document rather than per seat.
Switch to waxTable if
- Writing the proposal is the bottleneck, not sending or signing it.
- You want documents that look like your studio, not like a template library.
- Your team is small enough that per-seat pricing is money spent on read-only access.
Stay on Dubsado if
- Automated client workflows matter more to you than what the document says.
- A flat annual fee is easier to budget than usage.
- You are four people or fewer and the included users cover you.
Dubsado vs waxTable, feature by feature
| Feature | Dubsado | waxTable |
|---|---|---|
| Writes the document for you | No — no AI document generation | Yes — describe the job and Waxe writes, prices and designs the whole thing in about five minutes |
| What you start from | A template you build and maintain yourself | A finished draft, written and priced for this client |
| How it looks | Templates branded by hand | Designed around your brand — colours, fonts, logo and tone, learned from your website at signup |
| Start a document on WhatsApp | No | Yes, on Pro and above ($15 / month billed annually) |
| Forward a client's email | No | Yes — forward it to your workspace address and the drafted document comes back |
| Slack and Microsoft Teams | No — Zapier only, and only on Premier | Both, on Business |
| Entry price | $335 / year, annual billing only | $5 / month billed annually ($8 monthly) |
| Free access | 21 days, then it stops | Free plan with no end date; 60 credits renew monthly, and unused monthly credits expire |
| Document types | Proposals, contracts, invoices, forms | 11 built in, plus any you define yourself |
| Languages | English only | English, Arabic, Spanish, French, German, Portuguese (BR) |
Scroll the table sideways to compare.
Dubsado plans
Flat annual fee, billed yearly. 21-day free trial on the Premier plan, no card. No free plan. Both plans include the owner plus 3 users; beyond that it is $25/month for 4–10 users, $45 for 11–20, $60 for 21–30. An additional brand is $10/month. Annual billing only.
waxTable
Current plans and prices are on the pricing page — plans are managed live, so that page is always the authority, not this table.
Dubsado plan names and prices were read from their own pricing page on 9 August 2026 and are shown as published on that date — check before relying on them. Dubsado publishes its own pricing here. Both billing terms are shown because every vendor on this list defaults its pricing page to the cheaper annual figure.
What a five-person team pays
Five people, of whom two actually write proposals and three need to read, comment or approve them. Dubsado is shown at its cheapest published rate for a team that size — a comparison that quotes someone's most expensive plan is not worth reading.
Dubsado
waxTable — Pro
waxTable Pro is quoted, not Basic: Basic is a single seat, and setting its $5 / month against five of theirs would be the rigged comparison this page exists to avoid. Pro covers 5 team members, 20 projects and 2,400 credits a month — roughly 25–40 documents. Figures are the published rates on 9 August 2026; both sides have extras this ignores. The shape of it is that per-seat pricing charges you for people who only read the document, and per-credit pricing charges you for documents.
Why teams move off Dubsado
You still write it
There is no AI drafting at all — every proposal is a template you wrote and maintain.
It looks like the tool
Billing is annual only; there is no published monthly option.
What it costs you
Past the included users it is $25/month for 4–10 users, $45 for 11–20, and an extra brand is $10/month.
Where Dubsado is still the better choice
predictable flat-fee pricing and genuinely deep workflow automation. The owner plus three users is included, so a small studio can add a contractor without a per-seat conversation — and the automation chains (form → contract → invoice → follow-up) run without anyone touching them.
Moving from Dubsado
Keep sending from Dubsado
Nothing has to be migrated on day one. Run the next proposal through both and compare the output — that is the only test that settles it.
Point us at your website
waxTable reads your site at signup for colours, fonts, logo and tone, so the first document already looks like you. There is no template to rebuild.
Send one real brief
Describe a live job, or forward the client's email. You get a written, priced, designed document back in about five minutes for a few cents.
Move when it wins, not before
Your Dubsado content is not stranded — export what you want to keep and paste it in. Most people find they do not, because the point is not to reuse the old text.
Questions, answered
Is waxTable a good Dubsado alternative?
If the slow part of your week is writing the proposal, yes. Dubsado is a client management and workflow-automation platform for small studios, and it gives you a template to fill in. waxTable writes and designs the finished document for each client — from a short brief, or from the client's own email — in about five minutes. If instead your bottleneck is signature routing or CRM sync, Dubsado is the better tool and this page says so plainly.
How is waxTable different from Dubsado?
Three structural differences, none of which are features you could add later. You start from a finished draft rather than a blank template. The document is designed around your own brand, learned from your website, rather than poured into a template layout. And it is priced per document rather than per seat, so colleagues who only read or approve cost nothing.
Is waxTable cheaper than Dubsado?
For a small team, usually — and the reason is the pricing model, not a discount. flat annual fee, billed yearly charges for everyone with access; waxTable charges for documents. Paid plans start at USD 5 per month billed annually. The worked example on this page does the arithmetic for a five-person team.
Can I move my Dubsado content across?
You can paste anything you want to keep, but most people find they do not need to. The point is not to reuse the old text — waxTable writes each document for the specific client and job, so a library of saved paragraphs is the thing it replaces rather than the thing it imports.
What does Dubsado do better than waxTable?
predictable flat-fee pricing and genuinely deep workflow automation. The owner plus three users is included, so a small studio can add a contractor without a per-seat conversation — and the automation chains (form → contract → invoice → follow-up) run without anyone touching them.
Your next proposal, in five minutes
Tell Waxe about the client and get a complete, on-brand proposal to review — the work of two days for a few cents. There is no blank page to start from and nothing to format by hand; you answer a short brief, Waxe does the drafting, and you keep full control of the final document in the editor.