The Proposify Alternative
Proposify gives you a template and a blank page. waxTable writes and designs the finished proposal for this client, on your brand, in about five minutes.
Proposify is proposal, quote and contract software with e-signature and deal tracking, and a good one. waxTable is a different tool for the same job: instead of giving you a template to fill in, it writes and designs the finished document for each client — from a brief, or from the client's own email — and prices per document rather than per seat.
Switch to waxTable if
- Writing the proposal is the bottleneck, not sending or signing it.
- You want documents that look like your studio, not like a template library.
- Your team is small enough that per-seat pricing is money spent on read-only access.
Stay on Proposify if
- You have enough reps that keeping their proposals consistent is a management problem.
- Approval routing must happen before a proposal can leave the building.
- You need SSO (Okta, Azure, Salesforce) or the Salesforce managed package.
Proposify vs waxTable, feature by feature
| Feature | Proposify | waxTable |
|---|---|---|
| Writes the document for you | Partial — an AI widget drafts individual sections; there is no generate-the-whole-proposal-from-a-brief | Yes — describe the job and Waxe writes, prices and designs the whole thing in about five minutes |
| What you start from | A template from the gallery, plus a shared content library | A finished draft, written and priced for this client |
| How it looks | Your branding inside their template designs, configured by hand | Designed around your brand — colours, fonts, logo and tone, learned from your website at signup |
| Start a document on WhatsApp | No | Yes, on Pro and above ($15 / month billed annually) |
| Forward a client's email | No | Yes — forward it to your workspace address and the drafted document comes back |
| Slack and Microsoft Teams | No — Intercom only | Both, on Business |
| Pricing model | Per seat, per month | Per credit, never per seat |
| Entry price | $19 / user / month billed annually ($29 monthly) | $5 / month billed annually ($8 monthly) |
| Free tier | No | 40 permanent signup bonus credits + 60 monthly credits that expire at reset. Branded PDF export; Word and PowerPoint on paid plans |
| Colleagues who only read or approve | Charged a seat, or one of a capped number of collaborator slots | Not charged — seats are not the unit |
| Document types | Proposals, quotes, contracts | 11 built in, plus any you define yourself |
Scroll the table sideways to compare.
Proposify plans
Per seat, per month. 14-day free trial, no card (grants Team-plan access). No free plan. Limited-access 'collaborators' are capped separately from full users at 1, 3 and 5 by tier. The Salesforce managed package is a paid add-on.
waxTable
Current plans and prices are on the pricing page — plans are managed live, so that page is always the authority, not this table.
Proposify plan names and prices were read from their own pricing page on 9 August 2026 and are shown as published on that date — check before relying on them. Proposify publishes its own pricing here. Both billing terms are shown because every vendor on this list defaults its pricing page to the cheaper annual figure.
What a five-person team pays
Five people, of whom two actually write proposals and three need to read, comment or approve them. Proposify is shown at its cheapest published rate for a team that size — a comparison that quotes someone's most expensive plan is not worth reading.
Proposify
waxTable — Pro
waxTable Pro is quoted, not Basic: Basic is a single seat, and setting its $5 / month against five of theirs would be the rigged comparison this page exists to avoid. Pro covers 5 team members, 20 projects and 2,400 credits a month — roughly 25–40 documents. Figures are the published rates on 9 August 2026; both sides have extras this ignores. The shape of it is that per-seat pricing charges you for people who only read the document, and per-credit pricing charges you for documents.
Why teams move off Proposify
You still write it
Its controls are built for keeping many reps consistent. At two to twenty people that machinery is overhead rather than help.
It looks like the tool
The content library still assumes a human assembles the document from saved snippets.
What it costs you
Collaborators — the colleagues who only review — are capped per tier at 1, 3 and 5.
Where Proposify is still the better choice
control at scale. Granular collaborator roles, section locking, approval routing, SSO and deep CRM integration are a real answer to a real problem — coordinating many reps — and it has a long track record in e-signature and interactive quoting.
Moving from Proposify
Keep sending from Proposify
Nothing has to be migrated on day one. Run the next proposal through both and compare the output — that is the only test that settles it.
Point us at your website
waxTable reads your site at signup for colours, fonts, logo and tone, so the first document already looks like you. There is no template to rebuild.
Send one real brief
Describe a live job, or forward the client's email. You get a written, priced, designed document back in about five minutes for a few cents.
Move when it wins, not before
Your Proposify content is not stranded — export what you want to keep and paste it in. Most people find they do not, because the point is not to reuse the old text.
Questions, answered
Is waxTable a good Proposify alternative?
If the slow part of your week is writing the proposal, yes. Proposify is proposal, quote and contract software with e-signature and deal tracking, and it gives you a template to fill in. waxTable writes and designs the finished document for each client — from a short brief, or from the client's own email — in about five minutes. If instead your bottleneck is signature routing or CRM sync, Proposify is the better tool and this page says so plainly.
How is waxTable different from Proposify?
Three structural differences, none of which are features you could add later. You start from a finished draft rather than a blank template. The document is designed around your own brand, learned from your website, rather than poured into a template layout. And it is priced per document rather than per seat, so colleagues who only read or approve cost nothing.
Is waxTable cheaper than Proposify?
For a small team, usually — and the reason is the pricing model, not a discount. per seat, per month charges for everyone with access; waxTable charges for documents. Paid plans start at USD 5 per month billed annually. The worked example on this page does the arithmetic for a five-person team.
Can I move my Proposify content across?
You can paste anything you want to keep, but most people find they do not need to. The point is not to reuse the old text — waxTable writes each document for the specific client and job, so a library of saved paragraphs is the thing it replaces rather than the thing it imports.
What does Proposify do better than waxTable?
control at scale. Granular collaborator roles, section locking, approval routing, SSO and deep CRM integration are a real answer to a real problem — coordinating many reps — and it has a long track record in e-signature and interactive quoting.
Your next proposal, in five minutes
Tell Waxe about the client and get a complete, on-brand proposal to review — the work of two days for a few cents. There is no blank page to start from and nothing to format by hand; you answer a short brief, Waxe does the drafting, and you keep full control of the final document in the editor.