AI Invoice Generator for Video Production
An AI Invoice Generator for Video Production that turns shoot scope into an itemised, on-brand invoice in about five minutes for a few cents.
Built for Video Production
Where it hurts
- Clients picture only the shoot day and underestimate pre-production and the edit, so the budget feels high
- Deliverable specs (cuts, lengths, aspect ratios, revisions) cause disputes unless they're itemised upfront
- Crew, kit, location and talent costs are opaque to buyers without a transparent line-item breakdown
- Revision rounds and additional edit versions quietly eat margin when they aren't capped in writing
- A generic quote can't convey production value, which is the whole reason a premium studio wins the brief
Pricing model: fixed project fee by production scope
What you hand over
- Creative concept and treatment
- Pre-production: scripting, storyboard and shot list
- Production crew, equipment and direction
- On-location or studio filming days
- Editing, colour grade and sound mix
- Motion graphics and titles
- Final masters in agreed formats and aspect ratios
What goes into a Invoice
- 1Invoice number & dates
A unique invoice number with issue and due dates, so each production job is easy to track from shoot to payment.
- 2From & bill-to details
Your studio's from details alongside the client's bill-to address, naming the production company and the project being billed.
- 3Itemised line items
An itemised table breaking out pre-production, crew, kit, location, talent, filming days, the edit, colour grade and motion graphics, each with quantity, unit price and amount.
- 4Subtotal, tax & discount
A subtotal beneath the items, then any tax or agreed discount, so the buyer sees how the production fee builds up.
- 5Total due
A single bold total due that presents your fixed project fee by production scope as one clear, scoped number.
- 6Payment instructions
Payment instructions stating accepted methods, terms and where to send funds, so settling the production invoice is unambiguous.
- 7Notes & references
Notes and references covering capped revision rounds, agreed deliverable formats, aspect ratios and final-master delivery, written down to prevent later disputes.
How Waxe builds your video production invoice
- 1
Describe the production scope
Tell Waxe the project: the concept and treatment, the number of shoot days, crew and kit, location or studio, talent, and the edit work. She uses this to map every billable part of the job, from pre-production through to final masters.
- 2
Waxe itemises every deliverable
Waxe turns the scope into discrete line items, separating pre-production, production days, editing, colour grade, sound mix and motion graphics. Cuts, lengths, aspect ratios and capped revision rounds each become their own named line, so nothing reads as opaque or padded to the buyer.
- 3
Totals, tax and your project fee
She calculates the subtotal, applies any tax or discount, and presents your fixed project fee by production scope as one bold total due. Payment instructions and terms are added so the client knows exactly how and when to settle.
- 4
Apply your studio's brand
Waxe designs the invoice in your fonts, colours and logo, so it carries the production value that won you the brief. A premium studio's invoice should look the part, not like a generic spreadsheet print-out.
- 5
Review, adjust and send
You get a finished draft in about five minutes for a few cents. Edit any line, change the revision cap, or adjust payment terms, then send a transparent, itemised invoice your client can approve without an argument.
What an on-brand video production invoice looks like
The result is a clean, itemised invoice that reads like it came from a premium studio, not a template. Pre-production, crew, kit, location, talent, shoot days and the full edit each sit on their own line, building to a clear total due in your fixed project fee. Notes spell out capped revisions, agreed formats and final-master delivery, so the deliverable specs are settled before payment is ever questioned.
The old way vs. waxTable
Why studios invoice with waxTable
Transparent line-item breakdown
Crew, kit, location, talent and edit each get their own line, so costs that look opaque in a lump sum become clear. Buyers stop questioning the total once they can see what every part of the production actually costs.
Deliverable disputes settled upfront
Cuts, lengths, aspect ratios and final-master formats are itemised on the invoice, not buried in email. The specs are agreed before payment, so there is far less room for a dispute once the job wraps.
Capped revisions protect margin
Revision rounds and extra edit versions appear as named, capped lines instead of vague allowances. Additional versions get billed rather than absorbed, so the work no longer quietly erodes the profit on every project.
Looks like a premium studio
waxTable designs the invoice in your fonts, colours and logo, so it carries the production value that won you the brief. The document reinforces why a client chose a premium studio instead of undercutting it with a generic form.
Five minutes, a few cents
Waxe drafts the full itemised invoice from your production scope in about five minutes for a few cents. You review and send instead of rebuilding a spreadsheet, freeing the time you would rather spend on set or in the edit.
Questions, answered
What does the AI Invoice Generator for Video Production actually produce?
waxTable produces a complete, itemised invoice built for production work, not a blank form you fill in by hand. It includes an invoice number and dates, your from and bill-to details, and a line-item table breaking out pre-production, crew, kit, location, talent, filming days, the edit, colour grade, sound mix and motion graphics. Below the items it carries a subtotal, tax or discount, a bold total due, and clear payment instructions. Waxe drafts the whole document so a clean invoice is ready in about five minutes for a few cents.
How does itemising the line items help with deliverable disputes?
Disputes start when cuts, lengths, aspect ratios and revision rounds were never written down. waxTable itemises every deliverable as its own line so the client sees exactly what they are paying for, including final masters in the agreed formats. Revision rounds and extra edit versions appear as capped, named items rather than vague allowances that quietly eat your margin. Crew, kit, location and talent each get their own line, so nothing looks opaque or padded. The client approves a transparent breakdown, not a single number they can argue with.
Clients think they're only paying for the shoot day. Does this help?
Yes, that misread is exactly what the line-item breakdown fixes. Many clients picture the shoot day alone and underestimate pre-production and the edit, so the total feels high and unexplained. waxTable separates the creative concept and treatment, scripting, storyboard and shot list, the production days, and the editing, colour grade and sound mix into visible lines. When the work behind the number is shown item by item, a premium fee reads as fair rather than inflated. The invoice does the explaining so you do not have to defend it line by line.
Does the invoice match our studio's brand and pricing model?
It does. waxTable designs the invoice around your studio's look, so the document carries the production value that wins you the brief instead of looking like a generic form. Your pricing model, a fixed project fee by production scope, is presented as a clear scoped total with the work itemised beneath it. Waxe applies your fonts, colour and logo consistently across the from details, the line-item table and the payment block. The result reads as a considered piece from a premium studio, which is the whole reason a client chose you.
How fast is it, and what does each invoice cost?
An invoice that used to take you a careful pass through a spreadsheet is drafted in about five minutes for a few cents. Waxe assembles the line items, totals, tax or discount and payment instructions from the scope you give her, so you are reviewing a finished draft rather than building one. You stay in control: edit any line, adjust the cap on revision rounds, or change payment terms before you send. The framing is simple, time saved and a few cents per document, never a per-token bill.
Your next invoice, in five minutes
Tell Waxe about the client and get a complete, on-brand invoice to review — the work of two days for a few cents. There is no blank page to start from and nothing to format by hand; you answer a short brief, Waxe does the drafting, and you keep full control of the final document in the editor.